Document Controller

Job Details:

Position: Document Controller
Total Vacancy: 1 Male/Female

Job Description:

QUALIFICATION/EXPERIENCE:

• Engineering Diploma holders (HND) with 5 years working experience in oil & gas industry.
• Working knowledge in some form of EDMS would be an advantage.
• HND holders in IT discipline with at least 5 several years working experience in oil and gas industry and knowledge in some form of EDMS will be considered.
• Knowledge in using computerized scanning, documents management tools and desktop applications.
• Knowledge in Project document control.
• Knowledge in applying IM Tools, Processes and standards.
• Preferably ASSAI and Livelink.
• Knowledge of report generation using software tools such as Crystal, Business Objects and Access D

TASKS AND RESPONSIBILITIES.

• To implement Engineering EDMS (Electronic Document Management System) processes, standards, procedures, guidelines and work instructions in line with the Engineering Information Specification (EIS) DEP 82. 00. 10. 30-Gen and IM for Projects Delivery best practices – responsible for the updating, maintenance, retrieval, distribution, tracking of BSP’s Engineering EDMS.
• Follow project document control procedures for handling Internal and external design and/or supplier/vendor documents,
• Follow project document control procedures for handling Project Note to file, Technical Queries, Site Instructions, Material Requisitions, Change Instructions, correspondences, etc. .
• Accurate entry of Meta data information into the Document Control System and EDMS.
• To provide accurate and up to date information to all the engineering project information consumers throughout the project phases, Prepare document performance reports (status, progress and forecast),
• To provide support for filing and archiving when Projects are completed, Support the use of document “team working areas” for uncontrolled documents and informal sharing.
• Support Group Records Management compliance for Controlled and not controlled documents, including information security
• Provide on-boarding support to new project team members,
• To support new DCs in the usage of Document Management work tools and EDMS,
• To contribute to the development of the EDMS long term strategies, people toolset , processes

Education Required: First Degree or equivalent
Age: 25 - 45 years old
Driving License Class: 3
Basic Salary: B$ 1, 600 / Month
Employment Type: Full Time

Closing date: 08/11/2019

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