PERSONAL ASSISTANT TO GENERAL MANAGER

Job Details:

Position: PERSONAL ASSISTANT TO GENERAL MANAGER
Total Vacancy: 1 Female

Job Responsibilities

• Act as assistant to the General Manager, and support to Executive Operating Committee.
• acting as a first point of contact: dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments for the general manager.
• managing diaries and organising meetings and appointments for the general manager.
• typing, compiling and preparing reports, presentations and correspondence implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• Perform administrative tasks to ensure the smooth operation of the office of general manager, including handling correspondence, phone calls and scheduling.
• Perform administrative tasks to ensure the smooth operation of the office of general manager, including handling correspondence, phone calls and scheduling.
• Take minutes of the meetings.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office of general manager, handling confidential material and information.
• Extensive administrative duties and responsibilities; communication and distribution of daily/weekly/monthly reports and correspondence to corporate office of general manager, handling confidential material and information.
• Manage Outlook calendar schedules and appointments for the Office and ensure that all directors and managers receive messages and appointments in a timely manner.
• Perform other duties as assigned by general manager.

Qualifications

• Relevant administrative experience, hospitality and/or customer service.
• High school diploma required.
• Must have a high level of attention to detail and the ability to multitask.
• Must be able to maintain a high degree of confidentiality.
• High level of written and verbal communication skills required.
• High level of computer proficiency; specifically with Microsoft Office (Excel, Windows, Outlook, PowerPoint and Publisher) required.
• The ability to work in a fast paced high pressure work environment, while executing delegated tasks and assignments is required.
• Highly motivated self-starter focused on quality, organization, integrity, guest service and teamwork is required.

This position require applicants with strong interpersonal skills and willing to work under pressure.

Age: 25 - 40 years old
Driving License Class: 3
Basic Salary: B$ 700 / Month
Allowances: B$ 50
Employment Type: Full Time

Closing date: 19/04/2019

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