Tender Coordinator

$ 750 / month
Logo of Serikandi Oil Field Services Sdn Bhd
Brunei Jobs
Job Offer:
Administrative / Office Jobs
$ 750 / month
Kuala Belait
Local area:
Serikandi Oilfield Services Sdn. Bhd., Block 4, 9A, Industrial Complex, Kuala Belait
Job Details:

Position: Tender Coordinator
Total Vacancy: 1 Male/Female

Job Description:

Purpose of position

• In order to carry out accurate tender submission in compliance with company standards and customer requirements.


• Tending, RFQ management are the main scope of this position.
• Effective submissions are key deliverable set for this position.


1. _General

• Responsible for all department tender jobs in coordination with CEO, Managing Director, General Manager, Contract Managers and Project Managers.
• Review of information about demands and derivation of supply and proposal preparations.
• Clarification of bid conditions and management of the tender preparation.
• Monitoring of the bid management in order to ensure it is aligned with the organization´s requirements.
• Contribution in cost and price calculations.
• Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers.
• To look after all the tender jobs, tender pricing and product outsourcing.
• To coordinate and set goals for staffs both internally and externally to achieve desired results.
• The post involves the setting of time sensitive tasks for members of staff to produce relevant document submission.
• To check various tender search systems on a daily basis and identify any contracts which may be of interest to the company, either to bid or for market intelligence purposes.
• Responsible for updating all spreadsheets, databases and company business records and to produce reports for both the team and for the board of directors when required.
• To develop good working relationships with all company departments.
• The ability to chair and take minutes at Tender Meetings as well as to ensure accurate up-to-date records are kept of all action points.
• To follow relevant procedures for tender compilation, authorization and dispatch.
• Responsible for ensuring tenders are submitted consistently ahead of the deadlines set by the tendering authority or body.
• To maintain confidentiality at all times.
• To manage the tender submission through its entire life cycle.
• To edit text submissions made by other members of staff including senior members of the team.
• Checking and rechecking of tenders and business proposals meet all relevant specifications are in line with the most recent research available and best practice and complied with client requirements.
• To provide technical and commercial writing skills to the team and have the ability to produce costing information.
• To receive and deal with enquiries from colleagues and clients concerning tenders.
• To comply with such training as is required and necessary to perform the duties of the post.

2. Administration & Analysis

• Responsible for all incoming and outgoing correspondence of major tender preparation, product outsourcing and finding out competition products.
• Responsible for all office routine jobs including typing and filing.
• Maintaining and updating all the confidential records.
• Ensuring the preparation of ´´Monthly Report´´ relating to major tenders being coordinated with all sales departments.

3. Administrative Tasks

• Assist in conducting meeting.
• Assist for preparation of memo.
• Assist in conducting presentations.


The indicated salary is not reflective of the actual salary offered. The salary package will be discussed between the candidate and the company.

Age: 25 - 45 years old
Driving License Class: 3
Basic Salary: B$ 750 / Month
Employment Type: Full Time

Closing date: 14/04/2019

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