Safety Admin Assistant (Internship)

Specification

Description

Job Details:

Position: Safety Admin Assistant (Internship)
Total Vacancy: 1 Male/Female

Job Description:

• This is a short-term paid internship position which is ideal for candidates that are interested to gain a brief exposure to the field of land transport safety.
• Duration: 3 to 4 months (max)
- Estimated start date: Middle of March 2019
- Estimated end date: Early July 2019
• We are looking for candidate(s) that can demonstrate high sense of responsibility to fulfill the following job scopes:
• Compile IVMS reports;
• Prepare monthly invoice claims to customer before the 15th of every month;
• Record monthly maintenance records including Preventive and Corrective maintenance;
• Record, plan and arrange attendance records i. e. record any MCs and leave by driver, helper and office staff;
• Updating HSE compliance matrix records which is comprised of both personnel and vehicle safety passes, inspection records, training, client passes and etc. ;
• Preparing quotations;
• Preparing PowerPoint slides

Minimum requirements and expectations for job candidates:

• Have excellent verbal communication in English and Malay;
• Have excellent proficiency in written English and Malay Proficient Microsoft office suite skills (e. g. PowerPoint, Excel, Word, Outlook);
• Must possess excellent appointment scheduling skills (including giving calendar updates and reminders to all stakeholders and personnel)
• Demonstrate professional courtesy with colleagues and customers;
• Be professional and have strong work ethic;
• Comply with company’s rules and regulations;
• Able to manage and handle work pressure and stress well in a fast paced environment;
• Complete all job tasks orderly, and on time;
• Be willing to accept and give constructive feedback with co-workers.
• Can work in teams or independently with without supervision
• Possess own transportation with valid JPD license class 3 – travel is expected;
• Have own accommodation in Muara or Tanah Jambu area.

Candidate preference:

In addition to fulfilling the minimum requirements, we will like to indicate our preference for candidates with the following skillset:

• Excellent time management skill
• Carefully maintains well-organized and complete records;
• Can demonstrate safe work intervention;
• Willing to learn and adapt into new roles if assigned;
• Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems;
• Demonstrate a strong sense of responsibility and reliability;
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed;
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field

Education Required: Ordinary National Diploma
Age: 23 - 28 years old
Driving License Class: 3
Basic Salary: B$ 11 / Day
Employment Type: Part Time

Closing date: 14/02/2019

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