Executive Administrator

Specification

Description

Job Details:

Position: Executive Administrator
Total Vacancy: 1 Female

JOB DESCRIPTION

• Acting as the administrative point of contact between the executives and internal/external clients
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Reminding the manager/executive of important tasks and deadlines
• Handling executives’ requests and queries appropriately Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Miscellaneous tasks to support the manager, which will vary according to the sector and to the manager’s remit, e. g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases & develop and carry out an efficient documentation and filing system
• Organizing events and conferences.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses

REQUIREMENTS

• Proven experience as an executive administrative assistant/personal assistant.
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Higher National Degree; additional qualification as personal assistant would be considered an advantage

Education Required: First Degree or equivalent
Age: 25 - 30 years old
Driving License Class: 3
Basic Salary: B$ 500 / Month
Allowances: B$ 300
Employment Type: Full Time
Benefit: Salary increment after 3 month probation

Closing date: 05/12/2018

---

New!   View our jobs on FACEBOOK !