Office Manager
 

Job Details:

Position: Office Manager
Total Vacancy: 1 Male/Female

Job Requirements:

• Bachelor's Degree in Business Administration, Management Studies or related fields
• Excellent in written and communication skills
• Excellent organizational skills, problem-solving and analytical skills
• Able to work with minimum supervision
• Able to see the whole picture
• Experience in management is an advantage

Job Description:

• Key person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Establish a historical reference for the office by outlining procedures for protection, retention and record disposal
• Ensure office efficiency is maintained by carrying out pla
ing and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Allocate tasks and assignments to subordinates and monitor their performance
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for recruiting staff for the office and providing orientation and training to new employees
• Ensure top performance of office staff by providing them adequate coaching and guidance
• Responsible for ensuring office financial objectives are met by preparing a
ual budget for the office, pla
ing the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Participate actively in the pla
ing and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency
• Evaluate and manage staff performance
• Recruit and select office staff
• Organize orientation and training of new staff members
• Coach, mentor and discipline office staff
• Design and implement filing systems, ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Manage internal staff relations
• Maintain a safe and secure working environment


Education Required: First Degree or equivalent
Age: 23 - 50 years old
Driving License Class: 3
Basic Salary: B$ 800 / Month
Employment Type: Full Time

Closing date: 13/10/2017