Personal Assistant to Director (Finance)

Specification

Description

Job Details:

Position: Personal Assistant to Director (Finance)
Total Vacancy: 1 Female

Job Description:

WE NEED SOMEONE WHO HAS BACKGROUND IN FINANCING / ACCOUNTING DEGREE.

HIGH KNOWLEDGE IN :

• Prepare balance sheets, profit and loss statements and other financial reports.
• Responsibilities also include analyzing trends, costs, revenues, financial commitments and obligations incurred to predict future revenues and expenses.
• Reports organization's finances to management and offers suggestions about resource utilization, tax strategies and assumptions underlying budget forecasts.

As a Finance Director Personal Assistant other job description:
• acting as a first point of contact, dealing with correspondence and phone calls
• managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• booking and arranging travel, transport and accommodation
• organising events and conferences
• reminding the manager/executive of important tasks and deadlines
• typing, compiling and preparing reports, presentations and correspondence
• managing databases and filing systems
• implementing and maintaining procedures/administrative systems
• liaising with staff, suppliers and clients
• collating and filing expenses
• miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Director’s travel arrangements (including visas/accommodation).
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. Maintain Director’s office systems, including data management and filing.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.
• Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director.

Summary of job

• Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time.
• Handle sensitive and complex issues in a professional and objective manner.
• Take initiative as appropriate especially in the Director’s absence.

Age: 28 - 35 years old
Driving License Class: 3
Basic Salary: B$ 1, 000 / Month
Employment Type: Full Time

Closing date: 13/01/2019

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